Accounting Model

Last updated: 2026-06-02 Summary:

eKapital is a double-entry system; every posted transaction balances debits and credits.
Subledgers (AR, AP, Banking, Payroll, Inventory) auto-post journal entries to the GL.
Fiscal periods gate posting and are closed via a checklist wizard.

Double-entry foundation

Every financial event resolves to a balanced Journal Entry (JE): total debits equal total credits. JEs have a lifecycle — draft → post → reverse — and posted entries are immutable except by reversal. The Trial Balance is the sum of all posted entries per account.

General Ledger building blocks

Chart of Accounts — see Chart of accounts.
Journal Entries — manual or system-generated; each line names an account and a debit or credit amount.
Fiscal Periods — define the open/closed windows; posting into a closed period is rejected.
Period Close — a checklist wizard validates tie-outs before locking a period.

Subledgers post to the GL

Modules don’t keep separate truth — they post to the GL:

AR: invoices post revenue + receivable; payments post cash + clear receivable; credit memos reverse.
AP: bills post expense/asset + payable + withholding; payments post cash + clear payable.
Banking: reconciliation/categorization post cash-side entries.
Payroll: pay runs post salary expense, statutory payables, and (PH) FBT.
Inventory: inventory tracking posts cost of goods sold for inventory-tracked products.

System account resolution

System accounts are found by account type, not account number, so you can renumber your chart freely — tax and payroll entries keep posting to the right places.

Revenue recognition

AR invoice lines derive their income account from the product mapping. Deferred revenue follows a recognition lifecycle (Scheduled → Posted → Voided) on an automated schedule.

Multi-step operations & integrity

Multi-step financial operations either complete fully or roll back — a partial failure never leaves the books half-posted. Simultaneous edits to the same record are detected and rejected rather than silently overwritten.